RFPlex.ai reads your incoming RFPs, extracts every question, and drafts answers using your own past responses — entirely on your own server. No cloud. No subscriptions. Your data never leaves.
Processing stays on your hardware, in your jurisdiction, under your control — not on someone else's server in another country.
RFPlex.ai contains no telemetry, no analytics, and makes no external API calls — ever. Every byte of your tender data stays inside your own infrastructure.
Three simple steps from incoming tender to completed response — all running locally on your own GPU.
Drop in any PDF, Word, Excel, or ODT document. RFPlex.ai automatically extracts every question and requirement — even from complex, multi-section tenders.
Your boilerplate documents, past proposals, and certifications are searched using vector similarity. The most relevant content is surfaced for each question automatically.
Answers are drafted, confidence-scored, and written back into the original document format. Review, approve, and export — ready to submit.
// Watch RFPlex turn an incoming tender into a finished, source-cited response
A complete AI procurement platform — shipped and running on your own hardware right now.
Drop in any PDF, Word, or Excel tender. AI extracts every question, searches your knowledge base, drafts answers, and writes them back into the original document format — ready to submit.
Before answering a single question, the AI reads the full RFP and gives you a bid/no-bid recommendation with a 0–100 confidence score and the three key reasons behind it.
Every Compliant / Partially Compliant / Non-Compliant requirement is automatically detected, extracted into a dedicated matrix, and answered with a C/NC/PC verdict and justification.
Detects SOC 2, ISO 27001, GDPR, HIPAA, FedRAMP, and general DDQ content automatically. Applies a compliance-first answer style — ideal for security vendor assessments.
Set a confidence threshold and the pipeline pauses on any low-scoring answer — showing KB suggestions, letting you override or approve before continuing.
Every run produces a full analytics report: readiness score, win probability, per-answer confidence, source attribution, effort estimate, and outstanding questions.
Your past proposals, certifications, and boilerplate become a searchable vector store. Each document is chunked, embedded, and retrieved by semantic similarity at query time.
Tag competitor documents in your KB. The AI positions your answers to neutralise competitor strengths and emphasise your differentiators — without naming them.
Paste any URL and it's scraped, cleaned, and added to your knowledge base as a live source — no copy-paste, no manual formatting.
Tag your product roadmap documents and the AI will cite real planned dates when answering questions about future capabilities — no more vague "on the roadmap" answers.
Diagrams, architecture charts, and screenshots embedded in the RFP are analysed and included as context — so answers address what's shown, not just what's written.
Every answer shows exactly which KB file, section, and chunk it came from — with a confidence score — so reviewers can verify accuracy in seconds.
Any KB document not updated in 90 days is flagged automatically before you run a pipeline — so you never submit answers built on stale pricing, old certifications, or superseded specs.
Cosine similarity scanning across all KB chunks surfaces near-duplicates and conflicting answers before they confuse the AI — keeping your boilerplate clean and consistent.
Tag any document as boilerplate, roadmap, or competitor. The pipeline uses the right content in the right way — roadmap dates for future features, competitor docs for positioning.
Invite teammates by email to share a project's knowledge base, run pipelines together, and review answers as a team — with role-based admin / member permissions.
Save approved question-and-answer pairs once. Future pipelines match incoming questions against the library by semantic similarity — instant answers, perfect consistency.
Inject "⚡ Ask RFPlex" buttons next to answer fields on Ariba, Jaggaer, Coupa or any procurement portal. Click, pull from your KB, paste — no document downloads.
Generate Bearer-token API keys from the dashboard. Authenticate the browser extension, integrate with custom scripts, or wire RFPlex into your internal tooling.
Each user gets an isolated workspace with their own knowledge base. Organise by client, sector, or region — with role-based access control and admin management.
English, French, German, Spanish, Italian, Dutch, and Portuguese. Automatically detects the RFP language and responds in kind — or override per user.
Completed responses are saved directly to your connected Google Drive — organised by project in an RFPlex.ai folder hierarchy. One click from the results screen.
Tick "email me when done" before running. When the pipeline finishes you receive the filled document and analytics report link directly in your inbox.
Author your own RFI or RFP from scratch. Describe what you're procuring and the AI generates a structured, professional tender document ready for issue.
Upload multiple vendor responses to the same RFP. The AI scores each against your requirements and produces a side-by-side comparison — streamlining evaluation.
Features already in development — shipping over the coming months. Tell us which matters most to you →
Free to use during beta. Self-hosted on your own hardware. No subscriptions, no lock-in.